How to Use Mail Merge in MS Word

Mail merge solves a lot of issues related to manual document handling while it comes to send files directly over internet to many users at a time. But many of us are not used to use this awesome option even if we need to it most to save our time and increase efficiency. Let’s have a look on the step by step guide which thoroughly describe “How to use Mail merge” in MS Word lucidly.

How to Use Mail Merge in MS Word

Mail merge is a beautiful option where you can send different things like letter, card etc from and that’s also using some easy steps simply. Let’s check how it works.

We are describing the steps here for MS Word 2007; you will find almost similar things in all updated Microsoft Word.

First of all, go on the mailing tab available on the top where many tabs are arranged one after another. Click on the option- “start mail merge”. Then select “step by step mail merging wizard”.

Then, the next step is to “starting document”

Starting Documents:

There will be three options; we need to select any of them.

Use to current document: Here currently opened document will be used as your main document

Start from a Template: Here we need to go with ready to use mail merge templates

Start from existing document: Here we need to use any of the existing document as the main document of the mail merge.

Select Recipient:

Now the task is to create recipient list. We need to put those details there in order to send the document. There are three options to send document using mail merge.

Using an Existing Data Sheet:

• Select “use an existing list” section and click on “browse” section.
• Then notice the Select Data Source dialog box, now select the file which contains some variable information which you want to use and in the next step click Open.

• And then MS Word displays the dialog box flashed with Mail Merge Recipients. You can now easily sort and edit the data if you want to.
• Click “OK” button and return to the document we have marked as “main”.
• Now it’s time to save the main document.
• When we save the main document, we are also saving the data source and attaching the data source to the main document.
• Type the specific name which we want to give to our main document, and then click on the Save option.

For your interest: How to merge two different cells in MS excel